According to studies, about two-thirds of past employees are still able to access their past employerâ€™s system. How could this be? Well, it seems that many times, when employers terminate or an employee leaves the company, employerâ€™s donâ€™t always think about the many data they have access to and donâ€™t think to involve their IT department in their termination process.
There is really no way around it; past employees with access to company networks and records means they can be a security threat, especially if the relationship between them and the business was left in bad terms. Weâ€™ve put together a few tips on ways in which you can protect your companyâ€™s data from those past employees.
Tip 1- Change Passwords
It may seem like a lot of work, but having all passwords changed is crucial. This is the easiest way for employees to gain access and cause damage. Go through every server, website, software, etc. in which they had access and change the passwords to a strong and complex password.
Tip 2- Terminate Email Access
This is one area in which your IT department can be helpful, if youâ€™re not sure how to terminate an employeeâ€™s company email. If past employees have access to their email, this means they have access to files that were once shared with them.
Tip 3- Revoke Remote Access
If the employee worked remotely and had access to a Virtual Private Network (VPN) you want to make sure they are no longer able to access it. With this type of access, terminated employees can get their hands on updated or new data that could be sensitive for business.
Tip 4- Retrieve Company Technology
If your company has given employees technology like laptops, tablets, computers, phones, etc. you must get them back. In these devices past employees can have important data, files or notes with sensitive information in them.
Overall, every business should put in place a policy that includes IT in the termination process. Sensitive data should be crucially protected. For help in any of these tips, contact M&H for further information.