These days, employees are more mobile than ever. One of the ways that employees and business owners stay connected when away from the office is by setting up smartphones and tablet devices. This makes it simple and easy to access email and other company resources.
We look at this as an incredibly convenient and helpful business tool. But this can also present security dangers when employees are using work devices and may be discussing confidential information.
Here are some tips on things that you can do to help protect your confidential and proprietary information from being compromised on a mobile device:
Always secure access to your device
A 4-digit PIN or swipe pattern is better than nothing, but not nearly as good as a complex passcode (a PIN is far more susceptible to guessing, and finger-trails left on your screen might reveal your swipe pattern). Set up a pin code as soon as you get a new device. You should update this pin every few months to stay safe.
Check that your device locks automatically
It is recommended to set your device to lock automatically after 5 minutes or less. Leaving your phone out on your desk, or on the table at a client meeting can be enough for your security to be compromised. Be sure your devices lock immediately when not in use.
Install security software on your phone
Sophos Mobile Security is just one example of free security software. Security software can help protect your device against viruses and malware, and also provide easy ways to remotely lock or wipe your device if it is lost or stolen. Be sure you’re updating your software periodically to match suggested updates. Don’t ignore your device when it tells you it’s in need of an update! Updating your software helps keep your device safe and de-bugged.
Be wary of open/public wifi networks
When you connect to an open wifi network, such as those you find in cafes and restaurants, your device becomes searchable on the network and potentially open to hackers. This can be dangerous for employees working with confidential client information. Be careful what data you transmit through open networks. If your company has a VPN, using your VPN connection over the public network dramatically reduces the risk. Look into safer options for wifi connectivity for your employees with the help of our IT experts.
Limit access to only what is required
For example, if your company has a VPN but a particular user’s job doesn’t require VPN access from their mobile device, don’t set it up unnecessarily. Give their device email access only, or whatever access they actually need to do their job, and not more.
Do not save passwords in apps
For example, a VPN or Remote Desktop app might present the option to save your password into a saved connection. Don’t do this! The security benefits of requiring manual password entry far outweigh the inconvenience of 5 seconds spent entering a password. Update your passwords often on apps, accounts, and devices.
We hope this safe tech tips help you to secure your smart phones and smart devices. If you have questions for us, contact M&H Consulting today.