We are a society that demands immediate gratification and major multitasking abilities. Our smartphones allow us to have a phone conversation all while surfing the web. Our laptops work at lightening speed and can run multiple programs at once. We expect our technology to work fast and to do multiple jobs at once. This is why many companies find multifunctional printers to be such an asset to their business. Multifunctional printers, or MFPs, combine the capabilities of up to four devices: printer, copier, scanner and fax, into one piece of equipment. Let’s examine the many benefits of this device and some caveats as well.
- Money Savers – What business doesn’t like to save money? MFPs offer the capability of gaining multiple equipment functionality at a far smaller cost than the combined price of many devices an MFP replaces. Although the purchase price for an all-in-one printer may exceed that of a traditional printer, the overall cost typically remains less than purchasing multiple machines. In addition to the savings associated with the original purchase price, maintaining one device costs less than maintaining multiple devices.
- Space Saver – Obviously fewer devices means less space being absorbed in your office or home. For many small businesses that rely on setting up shop in a small space this can be a lifesaver. Most models now are compact thus freeing up valuable real estate on counters and in workrooms.
- Reduction of Waste – MFPs use one set of consumable supplies for all their output options which translates into less waste. Since the machine uses the same ink/toner cartridges, it saves on buying multiple brands and, thus streamlines usage and recycling. If your company is hoping to reduce waste of electricity the MFP may be a good choice. One MFP uses less electricity than the host of devices it replaces.
Although MFPs can offer considerable advantages, they are not without their downsides as well. When you meet multiple office needs with one device, you run the risk of losing access to multiple office functions if your MFP develops problems. Â For example, a problem with an ink or toner cartridge may prevent you from printing, copying and receiving faxes. Another disadvantage of a multifunctional printer includes the potential lack of quality when compared to single function devices. For example, the fax machine on a multifunctional device may not offer the same magnitude of features as those offered by a standalone fax machine. If you have questions about what kind of printer might be the best for your business talk to the experts at M&H Consulting.
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